BEACH BONFIRE + EVENT POLICIES

We’re so excited to host your beach bonfire! Our goal is to make your experience seamless, safe, and unforgettable. To keep things running smoothly, please take a moment to read through our policies below.

Booking + Payment

We keep things simple- your bonfire is officially booked once full payment is received.

  • Full payment is due at time of booking.

  • If payment isn’t made within 24 hours, your spot will automatically be released.

  • A portion of every booking covers your non-refundable deposit, which includes the cost of required fire permitting.

  • All sales final.

Deposits: INCLUDED IN PACKAGE PRICE

These deposits help us secure your permit, staff your event, and reserve your spot on the beach.

  • Bonfires: $175 non-refundable deposit

  • Picnics or Private Events: 50% non-refundable deposit

Bonfire Permitting

Every bonfire requires a county fire permit. We handle that for you!

  • The cost of one permit is included in your package price.

  • The fire department only issues a limited number per night, per access point, so specific locations aren’t always guaranteed.

  • We purchase permits two weeks before your event, or immediately if your event is booked within that window.

If your preferred beach access isn’t available, we’ll contact you with alternate options.
All permits are non-refundable and non-transferable, rain or shine.

Special Event Permitting
(30A/Walton County Only)

Hosting 30 or more guests (yes, kids count), or having food delivered? You’ll need a Special Event Permit from South Walton County. We take care of the paperwork for you, but please note that:

  • These permits are non-refundable and non-transferable once purchased.

  • The county only issues one special event permit per access, per night, so availability isn’t guaranteed.

Permit Fees:

  • 1–29 people: $250

  • 30–50 people: $350

  • 51–75 people: $600

  • 76+ people: $1,200

If your guest count grows after booking, we’ll help you secure the proper permit. If none are available, we’ll go over new date/location options together. Not disclosing actual headcount of your event and having it exceed 30 people may result in full cancellation without refund.

Rain + Weather Policy

We totally get it, beach weather can be unpredictable!

  • You may cancel up to 48 hours before your event due to weather and receive a full refund minus the $175 deposit.

  • Cancellations made within 48 hours of your event are not refundable, even if the weather changes.

  • If the beach is closed or conditions are unsafe (like lightning, extreme winds, or high tides), we’ll work with you to reschedule for another available date. ALL reschedules (for any reason) are $125 to purchase a new permit and depend on both company and permit availability.

We always monitor local weather closely and will reach out if anything looks questionable before your event.

Reschedules

We’re happy to help you move your event when possible! Because beach permits are non-refundable or transferable, reschedules require a new permit. A $125 reschedule fee covers this cost and helps us adjust staffing.

Please note that availability is limited during peak season, so early notice helps us find you the best new date!

Cancellations (Non-Weather Related)

Plans change, thing happen, we understand!

  • Cancel more than 48 hours before your bonfire for a full refund minus the $175 deposit.

  • Cancel under 48 hours, and a $100 late cancellation fee will also apply.

Burn Bans

If the county enacts a burn ban, all beach fires must pause. While no refunds are issued for burn bans, you can choose between:

  • A credit toward a future bonfire with no expiration, or

  • A Light Me Up Gift Card for the full value of your reservation.

Refunds

If a refund applies (for example, due to weather, closures, or cancellations), they’ll be processed in the order of event dates. Please allow up to 30 days for processing and 7–10 business days for funds to appear once issued.

Private Beachfront Homes
(30A/Walton County Only)

We’re happy to set up bonfires at private beachfront homes (pending approval and access). Because these setups require special coordination and more complex labor, a $75 convenience fee applies.

Holidays

We love celebrating, too!

  • No fires are permitted on July 4th (county regulation).

  • Fires are available on other holidays, staffing is limited.

  • A $100 holiday fee applies to bonfires on major holidays (like Thanksgiving, Christmas, or New Year’s Eve) — this goes directly to your attendant as a holiday working bonus.

Service Fee + Gratuity

For larger events (20+ guests), Roots Rock Reggae Package, or Special Event (picnic, dining, wedding etc.) an 18% service fee is automatically added. This goes diectly to the hardworking crew who make your setup magical!

Tipping your attendant is always appreciated but never expected. 100% of gratuity goes directly to your set up crew.

Changes + Add-Ons

We’ll always do our best to accommodate your requests! Please make any changes, food orders, or add-ons before the day of your bonfire, same-day requests are not guaranteed. Chalkboard messages must also be submitted before event day.

*As we receive very high inquiry volume, same day requests, changes or add ons could be missed. Do not assume a change or update has been made unless you have received confirmation of the changes or updates requested by our staff*

Beach Rules

Click to view:
WALTON COUNTY BEACH RULES

Click to view:
PCB/BAY COUNTY BEACH RULES

NO GLASS PERMITTED ON BEACH
You may bring anything you'd like to your beach bonfire, just NO GLASS. Bringing glass to your fire will result in a ticket fee of $250 per item by Walton County Beach Code Compliance, shut down of your event, and suspension of our company with fees and points assessed to our vendor permit by Walton County Beach Code Compliance.

NO DOGS ON BEACH
NO DOGS ON BEACH, unless you have a permit. Permits are only issued to property owners. Bringing your dog to the beach will result in ticket with fine, shut down of your event, and suspension of our company and potential points assessed to our vendor permit by Walton County Beach Code Compliance.

Help us protect the beach, keep them beautiful, and protect our vendor permit, so we can keep lighting fires for years to come!

Thank You

We’re so grateful you chose us to bring the magic to your beach night. Our goal is always to make your experience simple, beautiful, and memorable, from booking to bonfire glow. If you have questions about your reservation or these policies, please reach out anytime, we’re here to help!

BEACH CHAIR RENTAL POLICIES

  • LOCATIONS:
    Currently our beach chair rentals are provided ONLY on areas of Panama City Beach. We do NOT service condos or properties contracted with other beach services. Locations vary and are not guaranteed. When you book, we will let you know if we do not service your location.

  • PAYMENT:
    FULL AMOUNT DUE AT TIME OF BOOKING. Upon booking, you will either pay by credit card over the phone or via email invoice. Reservations are NOT finalized until full payment is made.

  • INCLEMENT WEATHER:
    High winds and high rain percentages are cause for set up cancellation. In the event of inclement weather that causes us to be COMPLETLEY UNABLE to set up, you will receive a full refund for the day(s) affected. In the event of high winds, we reserve the right to close or remove umbrellas for safety reasons. No refunds or credits are given if umbrellas have to be closed or removed. In the event of inclement weather which causes us to have to remove equipment from the beach before 5PM, no refunds will be issued.

  • REFUNDS:
    Beach chair rentals are NON-REFUNDABLE, unless we are COMPLETLEY UNABLE to set up due to inclement weather. If we are unable to set up, you will receive a full refund for the day(s) affected.

  • CANCELLATIONS:
    Cancellations to reservations made under 24hrs will be charged $100 cancellation fee. A full refund minus $100 cancellation fee will be issued upon cancellation. If $100 cancellation fee exceeds chair rental amount, chair rental payment will serve as cancellation fee and no refund will be issued.

  • SET UP + BREAK DOWN TIMES
    We set up BY 9AM and breakdown at 5PM. Early set up and/or late break down available upon request and are subject to additional fees depending on time of year and number of sets booked.
    **Sept-Nov set up BY 10AM and breakdown at 5PM.